Administration Assistant

Job Number: 652

External Description:

• Permanent full-time role in Geelong with flexible start and finish times.
• Support a dynamic Urban team across varied admin and project coordination.
• Ideal for a detail-focused professional seeking stability and job security.

Are you ready to Make your Mark?

BildGroup is all about helping you fulfill your potential in a place that inspires you to bring your best, supports your journey every step of the way and cares about you.  How will you make your mark?

Bild Urban is a specialist division of BildGroup delivering high-quality urban development outcomes across Victoria and interstate.

We are seeking a highly organised and proactive Administration Assistant to support our Urban Division in Geelong. Reporting to the Senior Construction Manager, this role provides essential office-based coordination and administrative support to internal and external stakeholders across projects and business operations.

The position plays a key role in maintaining efficient administration systems, supporting project teams, and ensuring compliance across a fast-paced construction environment.

How You'll Make a Difference:

• Provide high-level administrative support to the Senior Construction Manager and project teams.
• Maintain records, diaries, filing systems, document control and archiving processes.
• Manage credit card receipts, balances and supplier invoice approvals within authority limits.
• Coordinate onboarding, inductions and equipment setup for new employees and subcontractors.
• Support HR, HSE and compliance activities including training, tickets and employee records.
• Arrange meetings, take minutes, and coordinate travel, catering and events.
• Assist with procurement, subcontractor compliance and tender preparation.
• Maintain effective office operations, supplies and workplace safety reporting.

What You’ll bring to the Team:

• 2–5 years’ administration experience in office administration, ideally within a medium-to-large organisation.
• Construction industry experience is advantageous but not essential.
• Confident using the Microsoft Office Suite and administration systems.
• Excellent communication and stakeholder engagement capability.
• High attention to detail and problem-solving ability.
• Ability to manage competing priorities in a fast-paced environment.

Why You’ll Love Working with Bild Group:

At Bild, we focus on doing great work together with teamwork, trust, and respect. You’ll be joining a company that nurtures your professional development and celebrates your individual strengths.

 These are just the beginning – we offer so much more:

• Thrive in a team that leads with empathy, care, and collaboration.
• Our Women’s Leadership Program is designed to empower female leaders to step forward with confidence.
• Volunteering opportunities allow you to give back in ways that matter to you.
• Our Headstrong Toolkit helps build resilience and well-being in the workplace.

Ready to Make your Mark?

If you’re looking for a role where you can grow, lead, and make a difference—we’d love to hear from you. Click Apply, and one of our Talent Team members will be in touch for a confidential conversation.

We are managing this recruitment process directly. We kindly ask agencies refrain from contacting us regarding this opportunity unless approached by our Talent Acquisition team.

 

BildGroup is an equal opportunity employer committed to diversity and inclusion. Applications are strongly encouraged from Aboriginal and Torres Strait Islander people; people with a disability; people who identify as LGBTIQ; and those from culturally and linguistically diverse backgrounds.

 

Job Number: 364

Talent Pool / Marketing Title: Administration Assistant

Location_formattedLocationLong: Wingfield, South Australia AU